Data Protection & Privacy

Our Commitment to Data Protection

At Willow Nursery, we respect the privacy of children and families and ensure that personal information is handled responsibly, securely and in accordance with the law.

We comply fully with the UK General Data Protection Regulation (GDPR) and the Data Protection Act.

We collect personal information only when it is necessary to:

• Provide safe and effective care for children
  • Support children’s learning and development
  • Meet safeguarding and legal requirements
  • Maintain accurate records required by regulatory bodies

How Data is Handled

To ensure the safety and wellbeing of children, we collect and store certain types of information, including:

• Personal details and contact information
  • Medical information and dietary requirements
  • Emergency contact details
  • Development records and learning observations
  • Attendance records
  • Safeguarding records where required

All information is handled carefully and responsibly.

We ensure that:

• Data is stored securely, including on password-protected systems.
  • Information is only accessible to authorised staff who require it to carry out their role.
  • Personal data is used strictly for lawful, safeguarding and educational purposes.

Personal information will not be shared with external organisations unless:

• It is required by law
  • It is necessary to safeguard a child
  • Parents or carers have provided consent

Privacy Notice

Our full Privacy Notice provides further information about how personal data is managed.

It explains: